Services available across the United States and international destinations
Icon Event Planning provides a full range of meeting and event services designed to support organizations at every stage of the planning process. Whether you need assistance with venue sourcing or full-service event production, our team is here to help.
Site Selection & Request for Proposal (RFP) Development
We help streamline the venue sourcing process by identifying the best destinations and properties, creating and distributing RFPs, and securing competitive proposals—saving you valuable time before the planning process even begins.
Consulting & Strategic Meetings Management
Guidance on meeting strategy, program structure, and best practices to ensure successful and cost-effective events.
Trade Shows & Exhibits
Support with trade show planning, exhibitor coordination, and event logistics.
Contract Negotiation
Leverage our industry expertise and relationships to negotiate favorable terms, concessions, and competitive group rates.
Accounting & Billing Management
Assistance with budgeting, billing oversight, and financial reconciliation.
Registration & Attendee Housing Management
Coordination of registration and attendee accommodations, including managing rooming lists so your team can focus on program logistics.
On-Site Convention & Event Coordination
Professional on-site support to ensure seamless event execution.
Full-Service Event Planning
Comprehensive planning and production services, including:
Property Site Visits & Tours
Coordination and planning of property site inspections and destination tours.
Flight Coordination
Assistance with travel coordination and flight logistics for attendees or VIP guests.
Wedding Day Coordination
Professional coordination services to ensure a seamless wedding day experience.
Sponsorship Development
Strategic support in identifying and securing sponsorship opportunities.
No Contracts or Exclusivity Required
We believe in earning your business through the value we provide. There are no long-term contracts or exclusivity requirements—you can utilize our services and expertise as needed and allow us the opportunity to support additional meetings and events within your organization.
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